Critical Red Flags
Non-Refundable 100% Deposit: Management keeps every penny even if the event is cancelled 6 months out.
No Force Majeure (Pandemic): Making you pay the full fee even if a government lockdown prevents the event.
Unlimited Liability: Making the event planner liable for 'consequential losses' if a speaker is a no-show.
Vague Deliverables: 'Provide decor' without specifying quantity or quality of flowers/lighting.
Must-Have Clauses
Phased Cancellation Fees: E.g., 25% fee if 60 days out, 50% if 30 days, 100% if less than 7 days.
Liability Cap (Fees Paid): Limiting total damages to the amount of the professional fee paid.
Third-Party Vendor Shield: Planner not liable for failures of venues or catering (unless specifically hired).
Postponement Protocol: Standard rules for shifting dates due to bad weather or emergencies.
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